Freedom of Information
Making a request for information to the Commissioner for Public Appointments
This section explains how to make a request under the Freedom of Information Act 2000 (FOI Act), or if you want to request personal information that we may hold about you, the Data Protection Act 1998 (DPA). The DPA gives any individual (data subject) the right to request access to all the information held about them by the Commissioner for Public Appointments, subject to exemptions. This is a Subject Access Request.
The Commissioner for Public Appointments already makes a wide range of information publicly available, so please search this website and our Publications section before placing a request.
How do I make a Request?
Requests made under the FOI Act or the DPA must be made in writing, either by email or by post. You can write to us at:
Commissioner for Public Appointments
1 Horse Guards Road
London SW1A 2HQ
Or you can email us at: email@example.com
When making a request please provide the following detail:
- Your name and address for correspondence
- A clear statement of the information you are requesting. Please provide as much detail as possible to help us identify and locate the information you have requested.
- A contact telephone number in case we need to discuss your request.
- The form in which you wish to receive your information.
Please be as specific as possible when requesting the information you require. If you need advice or assistance defining your request, please ask us. You can call us on 020 7271 0831.
What we will do when we receive your request
We will acknowledge your request as soon as we can.
If you make a Subject Access Request we may require proof of identity before we can process your request. This is to protect the identity of the data subject and ensure that the Data Protection Act 1998 is not breached.
We will inform you if we require further information in order to identify and locate the information you have requested.
Once we have all the information we need from you we will search through the relevant records and collate the information. If third parties are named in that information, we may have to consult them before deciding whether it can be released.
How long will it take?
Requests made under the FOI Act will receive a response within 20 working days following the date we receive your request. If we have sought clarification of the request, the 20 working day period does not start until that is received.
Subject Access Requests under the DPA will receive a response within 40 calendar days. If, however, we need more information from you before we can start dealing with the request, the 40 days will not start until we have that information.
If we need to extend the timescale to give proper consideration to the request then we will inform you of this.
Are there circumstances in which the FOI Act obligations will not apply?
In some circumstances, certain types of information may be withheld if there is a very good reason for doing so. The Information Commissioner’s Office website lists the exemptions under which a public body may refuse to release information, most of which involve the application of a public interest test. If your request is refused, we will identify which exemption(s) we are relying on and will explain why we have decided that the public interest in withholding the information outweighs the public interest in disclosing.
Consultation with third parties
If your request relates to a person or company other than yourself or where disclosure of the information you are requesting could affect the interests of another person, we may need to consult with that third party before responding to your request.
How is information released?
When making your request for information please state how you would like to receive the information.
If you express a preference for receiving a copy of the information requested, or a digest/summary, or for being given the opportunity to inspect the records containing the information, we are obliged to accommodate your preference unless it is not reasonably practicable for us to do so. When requesting information be provided in a particular format you should take into account the cost of supplying the information in this format, which may take the cost of the request over the fee threshold.
Rights of Review
If you feel that the FOI Act has been applied incorrectly you have the right to request an internal review. Such requests should be submitted to:
1 Horse Guards Road
If you are dissatisfied with the outcome of the internal review, you may apply directly to the Information Commissioner for an independent review. Generally the Commissioner cannot make a decision unless you have exhausted the internal complaints procedure. Requests for a review by the Information Commissioner should be addressed to:
The Information Commissioner’s Office